ARTICLE VII - DUTIES AND POWERS OF THE BOARD OF DIRECTORS

SECTION 1

Appointments.

The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board or have been elected to fill a vacancy on the Board.

SECTION 2 

President. The President shall:

{a} Conduct the affairs of the Local League and execute the policies established by the Board of Directors.

(b) Present a report of the condition of the Local League at the Annual Meeting.

(c} Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.

{d} Be responsible for the conduct of the Local League in strict conformity te the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.

(e} Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive, and which have had prior approval of the Board.

{f} Investigate complaints, irregularities, and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant,

(g) Ensure an annual budget is submitted to the Board of Directors and be responsible for the proper execution thereof.

(b) With the assistance of the Registrar and Player Agent(s), examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

(D Select and appoint team manager, coaches, umpires, and committees, subject to the approval of the Board of Directors, in accordance with Little League Baseball, Incorporated Operating Policies.

(j) Develop and present to the Board of Directors policies and procedures to govern the administrative asp: of the League.

{k) Coordinate with District Administration on tournament administration.

SECTION 3

Vice President of Operations. The Vice President of Operations shall:

(a) Oversee all facilities aspects that support the playing of Little League Baseball and Softball, including but not limited to: Facilities and Grounds, Scheduling, Training, Playing Equipment, Uniforms and Team Photos

(b) Oversee the bidding process for all vendor contract agreements and oversee the fulfillment for all vendor contract agreements.

(c) Coordinate and direct game and practice scheduling in coordination with the Vice President of Baseball and Vice President of Softball.

(d) Oversee and direct all field acquisition and maintenance programs for Puyallup School District, Tacoma City Parks, Pierce County Parks, Puyallup Parks, and all other independent fields utilized by Local League.

{e} Oversee all operational aspects that support the playing of Little League Baseball and Softball, including but not limited to: Communications, Marketing, Registration, Fundraising, Volunteering, Sponsorships and Concessions.

(f} Collect and review grants, sponsorship, and fundraising opportunities.

{g) Develop and present to the Board of Directors fundraising plans and sponsorship policies

{h) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office. 

SECTION 4 

Secretary, The Secretary shall: 

(a} Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.

(b) Perform such duties are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. 

(c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors, and Committees.

(d) Keep the minutes of the meetings of the Members, the Board of Directors, and the Executive Committee, and cause them to be recorded in a permanent file kept for that purpose. 

(e} Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

 

(f) If there is no Volunteer Coordinator or ina back-up role, issue field credentials/ID badges for all registered board members, offict         nanagers, coaches, umpires, and other volunteers whe have completed background checks. 

(g} Notify Members, Directors, Officers and committee members of their election or appointment.

SECTION 5

Treasurer, The Treasurer shall: 

(a} Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors. 

(b} Receive all monies and securities, and deposit same in a depository approved by the Board of Directors. 

(c} Keep records for the receipt and disbursement of all monies and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors, All disbursements by check must have dual signatures.

(d} Solicit budget input from Board Members and Board-appointed volunteers and prepare an annual budget for submission to the Board of Directors for approval within the first two months of the fiscal year.

(e) Prepare an annual financial report for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International, if required. 

(f} Be responsible for submitting any required reports to the Internal Revenue Service such as Form 990 and Form 1099.

(g) Be responsible for ensuring the Local League maintains its corporate status with the State of Washington and complies with reporting requirements of the State,

 

SECTION 6 

Vice President of Baseball and Vice President of Softball. The Vice Presidents of Baseball and Softball shall:

{a} Oversee all game play and administrative aspects that support the playing of Little League Baseball and Softball, including but not limited to: Division Makeup, In-Season Rules, Registration, Manager and Coach Selection, Upper Division Try-Outs, and Player Oversight

(b) Represent managers and coaches in all divisions.

(c) Review registration makeup annually and amend division size and registration availability based on field and coach availability.

(d) Oversee Coaching Coordinator and ensure proper training is given to coaches and players in each division and developmental plans are followed for all ages.

{e} Work with Vice President of Operations to create schedules for all divisions and continually monitor schedule to ensure all games are played.

(f) Final arbiter of all disputes and rules questions throughout all divisions.

SECTION 7

Director of a Playing Division. The Director of a Playing Division shall:

{a} Represent managers and coaches in the Division.

(b) Recommend to the President and Vice President of Baseball and/or Softball for Board approval a slate of manager and coach nominees.

(c} Train all managers and coaches on Litde League Baseball, Incorporated regulations, and policies as well as applicable division specific rules in coordination with the oversight plan of the Coaching Coordinator.

{d) Manage minor coaching conflicts

{e} Investigate alleged coach code of conduct transgressions.

(f) Annually review and propose local rules for the Division. 

{g) Assist the Player Agents with the draft and maintenance of rosters. 

(h) Provide information and guidance as needed to managers and coaches. 

(i) Verify all volunteer associated with division have successfully completed a background check.

SECTION 8

Player Agent. The Player Agent shalk

{a) Record all player transactions and maintain an accurate and up-to-date record thereof.

(b} Review registrations for player candidates and assist the President in verifying residence and age eligibility.

{c) Conduct the tryouts, the player draft and all other player transaction or selection meetings.

{d} Prepare the Player Agent's list of candidates for assessments/tryouts and list of candidates for the drafts.

(e) Prepare for the President's signature and submission to Little League Baseball, Incorporated team rosters, including players claimed, and the tournament team eligibility affidavit.

(f) Notify Little League Baseball, Incorporated of any subsequent player replacements or trades.

(g} Administer the divisional player pool.

(h) Note: This position is supported by the Registrar and some duties may be split among the two positions as appropriate.

SECTION 9

Safety Officer. The Safety Officer shall:

 

{a} Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of Little League Baseball, Incorporated.

(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compHance, and reporting.

{c) Education - facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians, and other volunteers,

(d) Compliance - promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.

{e) Reporting - Assure that incidents are recorded, information is sent to the Local League President, district and national offices, and follow-up information on medical and other data is forwarded as available.

SECTION 10

Umpire in Chief. The Umpire in Chief shall:

(a) Recruit and represent all umpires in the Local League.

(b) Present an umpire training plan to the Board of Directors.

{c) Implement a Local League-wide umpire training program.

(d) Order and distribute training materials to the umpires.

(e) Coordinate mini-clinics as necessary.

(f) Serve as the contact person for the Local League’s umpire training program,

(g} Schedule and coordinate all umpires to cover games and makeup games determined by the Local League.

 

Section 11

Registrar. The Registrar shall:

{a} Manage the online registration process and ensure that Local League rosters are maintained in the Local League database,

(b) Assist with preparation and submission to Little League Baseball, Incorporated headquarters all team rosters.

{c) Assign database administrative rights to Local League volunteers and teams.

(d) Respond to registration inquiries.

{e) Resolve registration problems and issue refunds,

(f) Communicate to Local League family’s registration deadlines, fees, and other pertinent registration-related information,

(g} Coordinate the administration of assessments /tryouts,

 

SECTION 12

Equipment Manager, The Equipment Manager shall:

{a} Maintain inventory of all playing equipment and hard goods for the Local League.

(b) Purchase new equipment as needed and within the scope of the annual budget related to equipment.

(c) Supply all teams with appropriate playing equipment as needed.

{d) Work with UIC to make sure that umpires have gear as needed,

(e} Work with Safety Officer to make sure each team has approved safety equipment and first aid kits.

(f} Repair and store alt playing equipment at end of playing season,

{g) This position may be supported by a Playing Equipment Committee (4-5 members).

(h) There may be separate Equipment Managers for the Baseball & Softball divisions.

 

SECTION 13

Facilities Director. The Facilities Director shall:

(a) Locate and precure playing fields from Puyallup SD, Franklin Pierce SD, Bethel SD, Puyallup Parks, Pierce County Parks, Tacoma Parks, and any other independent field utilized by Local League.

{b) Primary contact and field use scheduler with each organization listed above.

(c) Manage field rentals with all organizations.

(d} Create and present contracts for all field use and facility use to Vice President of Operations for join submission to the Board of Directors.

(e) Oversight of all field maintenance and field maintenance equipment acquisition and inventory.

SECTION 14

Coaching Coordinator The Coaching Coordinator shall:

 

(a) Seek out the support and expertise of qualified people within the community to assist in both player and coach development.

(b} Present a coach/ manager training plan and to the Board of Directors.

{c} Present a player development training plan to the Board of Directors.

(d) Implement a Local League-wide training program as approved by the Board of Directors.

(e) Order and distribute training materials to players, coaches, and managers.

{f} Coordinate mini-clinics as necessary.

(g} Serve as the contact person for the Local League's coach and player training programs.

 

SECTION 15

Field Director. The Field Director shall:

{a) Oversee maintenance of playing fields.

{b} Oversee maintenance of clubhouse & common areas,

(c} Be responsible for the proper execution of the annual budget related to areas under his/her control.

(d) Coordinate all maintenance with the Puyallup School District, Pierce County Parks, Tacoma Parks, Puyallup Parks, and all other private fields utilized by Local League.

{e} Review and propose usage guidelines for fields.

(f} Organize work parties for Local League-managed field maintenance,

(g} Keep Field Boxes stocked.

{h) Recruit members for and serve as chair of the Facilities & Grounds Committee.

(i) This position is supported by the Facilities & Grounds Committee (10-12 members}.

SECTION 16

Webmaster /Social Media Coordinator. The Webmaster /Social Media Coordinator shall:

{a} Oversee promotion of Local League activities & programs to the community, including school flyers, road signs, banners, local newspaper, and media advertising, etc.

(b) Maintain the Local League website & social media presence. Optimize the use of internet for distributing information to Local League members and families. Ensure that Local League news and scores are updated on the website on a regular

(c} Collect, post, and distribute important information on Local League activities, including direct dissemination of fundraising and sponsor activities, to Little League Baseball, District, the public, Local League members and the media.

SECTION 17

Volunteer Coordinator, The Volunteer Coardinator shall:

(a) Serve as the contact  person for the Local League's volunteering opportunities,

(b) Match prospective volunteers with positions that match their goals and interests

(c} Provide information and guidance as needed to League Volunteers such as:
- Completing Background Checks,
- Concussion & Sudden Cardiac Arrest Training (Coaches & Umpires)
- Food Handlers Permits {concessions workers)

(d) Coordinate with Teams to identify volunteers for Local League activities such as:
- Concessions Staffing
-Special Events, Projects, Fundraising activities

{e) Issue field credentials/IDs badges for all registered board members, officers, managers, coaches, umpires, and other volunteers who have completed background checks.

 

SECTION 18

Sponsorship & Fundraising Director. The Sponsorship & Fundraising Director shall:

(a) Solicit and secure local sponsorships to support Local League operations.

{b) In coordination with the Treasurer, maintain records of monies secured through sponsorship and fundraising initiatives and report results of each to the Board of Directors.

(c) Distribute sponsorship gratuities such as team photo plaques and window clings and provide letters of appreciation to fundraising contributors.

(d) Prepares and submits fundraising opportunities to the Board of Directors.

{e) Organize and implement Board-approved fundraising activities.

(f) Promote & coordinate participation in fundraising activities.

(g} Provide & verify sponsor information for team uniforms.

(h) Provide letter of appreciation for sponsors.

(i) Recruit members for and serve as chair of the Sponsorship & Fundraising Committee.

(j) This position is supported by the Sponsorship & Fundraising Committee (5-8 members).

 

SECTION 19

Community Outreach /Event Coordinator. The Fundraising Manager shall:

(a) Oversee and direct all community facing events

(b) Organize and implement Board-approved community outreach programs and registration drive programs.

(c) Organize and implement all non-game functions for Opening Day, Jamboree, Championship Day, Rainiers Day (in conjunction with Sponsorship Director}, and other Local League events.

(d) Oversee all aspects of team photo day for all playing divisions.

(e) Work with Webmaster/Social Media Director to coordinate community outreach efforts with social media outlets,